College facilities may be utilized for certain events, including meetings, seminars, luncheons, performances, and banquets, but are predominantly for use by the College’s departments and sponsored organizations. Additional leasing is available for non-profit organizations ONLY. Facilities scheduling is coordinated through the department of Procurement and Contracts. Please review the information below and contact 386-754-4226 or Scheduling@fgc.edu if you have any questions.
A request form must be completed and approved. Download form here: Facilities Use Request, Updated April 2022*Note: Download document before filling or information may be lost. Fields do not work in some browsers. Currently, digital signatures are not authorized. Please print, hand-sign, and either mail to our office or scan and email.
When making a request, please be sure to thoroughly read the entire document and complete pages 1-4 only. Fees vary according to the type of user and requirements. Once the paperwork is completed it should be returned to the Procurement & Contracts Department for further distribution. This must be done at least 30 days prior to the event. It is important for paperwork to be returned in a timely manner so that arrangements can be made for the scheduling of services (i.e. Custodial and Maintenance for facility set-up and cleaning, Audiovisual for public address systems, Public Information for event promotion, and Security for various needs.) In addition to the contract, we must have your organization’s certificate of liability insurance, W9 if you have not done prior business with the College, and proof of tax exemption.The forms may be emailed to Scheduling@fgc.edu or mailed to:Florida Gateway CollegeProcurement & Contracts149 SE College PlaceLake City, FL 32025-2007
*Note: Only upon receipt of the fully executed contract, certificate of insurance, and payment of all fees, will the facility be reserved.
Do not rely solely on the reservation approval to confirm your needs. A follow-up phone call to the following service coordinators is helpful to prevent problems due to possible lost paperwork or errors in paperwork.
CateringCollege approval is required when catering from an outside source to ensure that the food is prepared in an approved, licensed foodservice establishment. No food may be prepared in a private residence or on-site. Please contact our office to discuss what documentation may be required.The College is now offering catering service through the Gateway Grille. Contact Jason Thomas at 386-754-4299 or firstname.lastname@example.org.
Custodial – ABM Contact Mary Newsome at 386-438-3178 or email@example.com.Table and chair set-up, set-up of Pine Square, request for additional trash receptacles, and post-event clean-up.
MaintenanceContact Randy Thomas at 386-754-4429 or firstname.lastname@example.org.Set-up of stage, bleachers, mats for HCC, set-up of risers, pianos in PAC.
Audiovisual Contact Lance Bass at 386-754-4329 or Lance.Bass@fgc.edu.Public address, PowerPoint presentation set-up, video recording of event, etc.
Public Information OfficeContact Stephen Culotti at 386-754-4247 or email@example.com.Newspaper publicity, recognition of your guests, photography during event and directional signage for arriving guests. All requests should be made 2 weeks in advance.
Wire holders for directional signage are available in the Public Information Office for display on a limited basis, 386-754-4247.
A dry mount and lamination service for directional signage is available through the Audiovisual Department, 386-754-4329.
Please ensure that you read and understand each page of the Facilities Use Request. It is the goal of the entire college family to ensure our guests have a positive experience while visiting our campus. By following these procedures we should reach that goal.
To review the full policy and procedure for College Facilities leasing, please visit the FGC Policies and Procedures webpage and scroll to Use of College Facilities (6Hx12:10-00).
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