In order for the Office of Accessibility Services to accommodate students at Florida Gateway College, students MUST register with the Office of Accessibility Services. A Request of Services form must be completed by the student AND appropriate documentation must be submitted by a doctor and/or a licensed professional to verify the presence and impact of their disability.

Appropriate clinical documentation must substantiate the disability and present evidence to establish a rationale supporting the need for accommodations. A school plan such as an Individualized Education Program (IEP) or a 504 plan is insufficient documentation in and of itself but can be included as part of a more comprehensive evaluative report. If the requested accommodations are not clearly identified in the diagnostic report, the Office of Accessibility Services will seek clarification and, if necessary, more information. The Office of Accessibility Services will make final determination of whether appropriate and reasonable accommodations are warranted and can be provided to the individual.

For conditions that are subject to change over time (including health related disorders or psychological disabilities) the student may be asked to provide updated documentation for his/her file on an on-going basis in order for accommodations to be continued.

U.S. Department of Education: Office of Civil Rights


The Office of Accessibility Services will follow a timeline that allows for one week (from the date we receive the report) to review the report and/or diagnostic evaluation: after which, we will schedule an appointment to meet with the student and discuss the request and appropriate accommodations (if necessary).

Step 3

In order to provide reasonable, effective and appropriate academic accommodations to students at Florida Gateway College who have disabilities, the Office of Accessibility Services requires students to provide recent (within the last three years), relevant and comprehensive medical documentation of the disability and the disability’s impact on the student’s participation in a course, program, or activity.

“A reasonable accommodation is a modification or adjustment to a course, program, service, or activity that enables a qualified student with a disability to obtain equal access. Equal access means an opportunity to attain the same level of performance or to enjoy equal benefits and privileges as are available to a similarly situated student without a disability. Only the peripheral requirements of courses, programs, and activities are subject to modification; essential elements of courses, programs, and activities must remain intact.”

~ Section 504 of the Vocational Rehabilitation Act & the Americans with Disabilities Act (ADA)

The student will also have the opportunity to discuss the impact of the disability on his or her academic performance, as well as discuss what accommodation have or have not been effective in the past.

Information regarding a student’s disability provided to the Office of Accessibility Services is considered confidential and cannot be released to individuals or agencies outside the college without a student’s signed consent. Disability records are covered under the Family Educational Rights and Privacy Act (FERPA). Under FERPA, information regarding a student’s disability can be legally subpoenaed. It can also be released to Florida Gateway College administration if there is a threat to self or others or if there is a legitimate educational need to know.

Disability documentation is maintained by the Office of Accessibility Services in locked files and secure electronic storage, separate from the student’s other academic records.

All documentation/information is confidential and should be submitted by mail or fax to:

Office of Accessibility Services
Florida Gateway College
149 SE College Place
Lake City, FL 32025
FAX: (386) 754-4715