The College provides several areas for use by the general public and college sponsored organizations to hold events, including meetings, seminars, luncheons, performances, and banquets. Facilities scheduling is coordinated through the department of Procurement and Contracts. Please see the information below and contact 386-754-4226 or Scheduling@fgc.edu if you have any questions.
Available Facilities and Capacities
- Howard Conference Center (1,076 with bleachers extended — 1,876 with both bleachers out and chairs on the floor — 300 to 500 with tables in banquet set-up) LIMITED AVAILABILITY
- Lake City Medical Center Auditorium (Maximum 150 without tables/chairs)
- Levy Performing Arts Center (523 seats, including handicap seating) NOTE: This facility cannot be reserved more than 3 months in advance.
- Olustee Fire Tower (Restricted Use)
- Pine Square (200 with tables)
- Wilson S. River Media Center, Atrium (Maximum 197, May be used for receptions)
- Wilson S. River Media Center, Room 102 (Maximum occupancy is 160 people — Classroom-style seating will accommodate max of 60 — Other configurations will dictate seating capacity)
- Wilson S. River Media Center, Room 153 (36… classroom-style seating ONLY)
A request form must be completed and approved. You can download the form here: Facilities Use Request
*Note: Download document before filling or information may be lost. Fields do not work in some browsers. Currently, digital signatures are not authorized. Please print, hand-sign, and either mail to our office or scan and email.
When making a request, please be sure to thoroughly read the entire document and complete pages 1-4 only. Fees vary according to the type of user and requirements. Once the paperwork is completed it should be returned to the Procurement & Contracts Department for further distribution. This must be done at least 30 days prior to the event. It is important for paperwork to be returned in a timely manner so that arrangements can be made with the Gateway Grill for catering, custodial for the scheduling of post event clean-up, maintenance for facility set-up, audiovisual for public address systems, and public information for event promotion. In addition to the contract, we must have your organization’s certificate of liability insurance on file. We may also request a copy of your W9 or proof of tax exemption.
The forms may be emailed to Scheduling@fgc.edu or mailed to:
Florida Gateway College
Procurement & Contracts
149 SE College Place
Lake City, FL 32025-2007
*Note: Only upon receipt of the fully executed contract, certificate of insurance, and payment of all fees, will the facility be reserved.
Do not rely solely on the reservation approval to confirm your needs. A follow-up phone call to the following service coordinators is helpful to prevent problems due to possible lost paperwork or errors in paperwork.
Catering – If you would like to use the FGC Gateway Grill for your catering needs, please contact Ross Harbourt at 386-754-4499 or email@example.com
College approval is required when catering from an outside source to ensure that the food is prepared in an approved, licensed food service establishment. No food may be prepared in a private residence or on-site. Please contact our office to discuss what documentation may be required.
Custodial – ABM – Mary Newsome, 386-438-3178, firstname.lastname@example.org
Table and chair set-up, set-up of Pine Square, request for additional trash receptacles, and post-event clean-up.
Maintenance – Randy Thomas 386-754-4429 email@example.com
Set-up of stage, bleachers, mats for HCC, set-up of risers, pianos in PAC.
Audiovisual – Mike McKee, 386-754-4329, firstname.lastname@example.org
Public address, PowerPoint presentation set-up, video recording of event, etc.
Public Information Office, Stephen Culotti, 386-754-4247, email@example.com
Newspaper publicity, recognition of your guests, photography during event and directional signage for arriving guests. All requests should be made 2 weeks in advance.
Wire holders for directional signage are available in the Public Information Office for display on a limited basis, 386-754-4247.
A dry mount and lamination service for directional signage is available through the Audiovisual Department, 386-754-4329.
As a courtesy, please notify the Gateway Grill if you plan to have a large group on campus and are not providing a meal. The notification will allow cafeteria staff to plan for additional patrons. Many times unexpected large groups can overwhelm the staff during lunch rush.
Please ensure that you read and understand each page of the Facilities Use Request. It is the goal of the entire college family to ensure our guests have a positive experience while visiting our campus. By following these procedures we should reach that goal.
To review the full policy and procedure for College Facilities leasing, please visit the FGC Policies and Procedures webpage and scroll to Use of College Facilities (6Hx12:10-00).